Project monitoring and evaluation

M&E being integral part of project management will require adequate resources, including budget, institutional capacity, clear institutional responsibilities, and reporting mechanisms. It will be important to build capacity and incentives to collect, use, maintain and analyze data for monitoring and evaluation.

The M&E is divided in to five main sub-sections viz., 1) M&E Framework, 2) M&E arrangements, 3) Reporting, 4) Information Flow, and 5) M&E System for OFSDP-II.

  1. M&E Framework
  2. The Monitoring & Evaluation framework for OFSDP-II is developed considering the project objectives and goal focused on improving ecosystems of the Odisha state to the extent possible, and being addressed by improving degraded forest areas and livelihoods opportunities for forest dependents while working with identified VSS/ EDC in the priority forest divisions. There would be six key principles on which the M&E framework will be developed viz., Transparency, Participation, Fairness/ Equity, Efficiency, Effectiveness and Accountability.

    The framework is to measure implementation performance in following three ways:

    1. Progress monitoring,
    2. Process monitoring, and
    3. Results monitoring.

  3. M&E arrangements
  4. To facilitate M&E, PMU has a full-time senior forest officer having relevant experience, and skills in monitoring and evaluation, and IT professionals having experience in MIS and GIS systems. PMU Geomatics Centre responsible to manage and data Analysis.

  5. Reporting
  6. PMU has quarterly QPR on prescribed reporting structure, and timely furnish to JICA to apprise on the project implementation progress. Annual report along with updated project implementation of each fiscal year. The reports are also available both in print forms as well as in digital form, and shared by way of publications and project website to facilitate further information dissemination.

    These reports include:

    1. physical progress and financial expenditure by components/ sub-components against annual plan along with analysis, photographs and graphs to support claimed achievements;
    2. project operation and effect indicators;
    3. problems/ constraints encountered during the reporting period, with suggested remedial actions,
    4. observation and recommendations of PMC
    5. Updated status-on social and environmental safeguard requirements of the project.

  7. Information Flow
  8. For continuous tracking of project implementation, information and communication system will flow from FMU level utilizing the MIS/ GIS applications and software. Assistant FMU Chief is responsible for information compilation as per the frequency of reporting and transmit to DMU through FMU Chief. At the DMU level, Assistant DMU Chief is responsible for information flow and transmit the report to PMU through DMU Chief. Paper-based reporting is also adopted for information being captured at-VSS/ village level, and data compilation

  9. M&E System for OFSDP-II
  10. Following the M&E framework, activities for tracking project progress and performance is systematically carried out during the project implementation. M&E system for OFSDP-II is having several key elements in a) Monitoring, b) Impact Assessment, and c) Audits.